Project Initiation Weekly Initiation Daily Management Weekly Closure Project Closure Post-Project Management Identify the high-level decision maker(s) A1 Understand and distribute the hats A2 Select tools and create a project repository A3 Create a common understanding A4 Have Project Initiation peer-reviewed A5 Make a go/no-go decision A6 Conduct a focused communication A7 Revise and refine the common understanding C1 Have the Weekly Initiation peer-reviewed C2 Make a go/no-go decision C3 Conduct a focused communication C4 Manage follow-up items D1 Close completed deliverables D2 Measure and report performance E1 Evaluate stakeholder satisfaction E2 Capture lessons and plan for improvements E3 Consider swapping hats for the week E4 Double-check and hand over the final output F1 Evaluate stakeholder satisfaction F2 Have the Project Closure peer-reviewed F3 Consider swapping hats for Post-Project Management F4 Archive the project documents F5 Celebrate! F6 Conduct a focused communication F7 Evaluate the benefits G1 Generate new ideas G2 Conduct a focused communication G3

D1 - Manage follow-up items

All team members should be continuously looking for issues, risks, changes, and improvement ideas.

Creator Hat

Are there any new issues, risks, or improvement ideas for the project output?

Investor Hat

Are there any new business issues, risks, or changes?

User Hat

Are there any new issues, risks, or changes related to end users or the customer?

Project Manager Hat

Are there any new issues, risks, or improvement ideas related to the way we work?

Are we all actively identifying new risks, issues, and improvement ideas?

This information should be captured by adding new follow-up cards onto the Integrated Project Board, or adding comments to existing cards.

Project Manager Hat

Are we properly following up on the identified issues and risks?

To make sure nothing is neglected, a person should be assigned to each card on the Integrated Project Board as its custodian. The custodians follow up on those cards and update them. When a card is completed or canceled, they add the new information to the card and move it to the “to-review” column of the board. Then, the whole team or a subset of it reviews the card before moving it to the “closed” column.

Project Manager Hat

Are the documents clear and easy to understand?

Downloadable manual in PDF
Standard slide deck for trainers
Activity List (+)

Thanks for sharing your opinion with us. Please note the following:

  • Please write it briefly and clearly.
  • Feel free to write in any language you prefer.
  • If you have multiple suggestions, please submit them separately.

If your suggestions inspire a positive improvement, we’d be happy to credit you as a contributor (if you provide us with your name and email address in this form).

To distinguish you from random bots on the Web, please enter the number of activity groups below.

If you like, you can share your name and email address with us, in case we need to talk to you about your comment, or give you credit as a contributor: is non-proprietary, open, and free for everyone. is designed for micro projects with 1 to 7 team members. For other projects, it’s best to use the regular