Project Initiation Weekly Initiation Daily Management Weekly Closure Project Closure Post-Project Management Identify the high-level decision maker(s) A1 Understand and distribute the hats A2 Select tools and create a project repository A3 Create a common understanding A4 Have Project Initiation peer-reviewed A5 Make a go/no-go decision A6 Conduct a focused communication A7 Revise and refine the common understanding C1 Have the Weekly Initiation peer-reviewed C2 Make a go/no-go decision C3 Conduct a focused communication C4 Manage follow-up items D1 Close completed deliverables D2 Measure and report performance E1 Evaluate stakeholder satisfaction E2 Capture lessons and plan for improvements E3 Consider swapping hats for the week E4 Double-check and hand over the final output F1 Evaluate stakeholder satisfaction F2 Have the Project Closure peer-reviewed F3 Consider swapping hats for Post-Project Management F4 Archive the project documents F5 Celebrate! F6 Conduct a focused communication F7 Evaluate the benefits G1 Generate new ideas G2 Conduct a focused communication G3

E3 - Capture lessons and plan for improvements

It’s a good idea to pause, reflect on the previous week, and see what you’ve learned from it that can help you have a better project next week.

Project Manager Hat

What can we do better next week regarding the way we work?

Creator Hat

What can we do better next week for creating the project output?

Investor Hat

What can we do better next week to move faster towards the project goal?

User Hat

What can we do better next week to address user needs and expectations?

The improvement plans should be added to the Integrated Project Board, the sequence of cards revised, and a custodian appointed to each new card.

We don’t wait for the end of the project to capture lessons learned, but rather capture the relevant information on the Integrated Project Board as comments on the cards, and those cards act as lessons learned when they are closed. However, it’s a good idea to look for extra lessons in this activity.

Project Manager Hat

Which closed cards on the Integrated Project Board contain significant lessons?

Have we learned anything new that is not yet reflected on the board?

If there are any missing lessons, they should be captured either as comments on existing relevant cards or as closed, standalone cards on the Integrated Project Board. All recently closed cards that contain a significant lesson should be marked to make it easier to find them in the future.

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